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Career Edge Organization Terms of Service
Terms of Service
Career Edge is a self-sustaining social enterprise that connects employers to jobseekers through paid internships. Please read through the Terms of Service. You must agree to the Terms of Service in order to qualify as an employer with Career Edge and post a paid internship position to our job board.
CAREER EDGE ORGANIZATION - HOST ORGANIZATION AGREEMENT
Please read and indicate below that you agree to the host organization agreement on behalf of your organization.
By agreeing you indicate that you have read and understood the Code of Conduct and Workplace Practices and General Operating Guidelines & Program Pricing Estimates.
This agreement applies to paid internship programs supported by Career Edge. You are confirming that you have signing authority on behalf of your Organization.
1.0 GENERAL OPERATING GUIDELINES
Career Edge will invoice the Host Organization in advance or quarterly in advance for all applicable costs of the internship, as set out in the following price schedule(s) in effect at the time the Host selects an Intern. These charges include: intern stipend, payroll taxes and HST.
The Host Organization agrees to pay the invoiced amount to Career Edge within thirty (30) calendar days of receipt of an invoice.
The Host Organization acknowledges that Career Edge will determine and refund the applicable amount to the Host Organization should an Intern be terminated prior to the end of an internship.
For greater certainty, Career Edge is responsible for the applicable payroll deductions and remittances related to the stipend paid to the Intern subject to the timely and accurate disclosure of applicable information from Host Organization and shall indemnify and save harmless the Host Organization in respect of same.
2.0 AGREEMENT TO TERMS & CONDITIONS
I agree to the terms and conditions outlined herein, including the Code of Conduct and Workplace Practices and the General Operating Guidelines & Program Pricing Schedules, governing the implementation of the Paid internship program supported by Career Edge Organization.
3.0 CODE OF CONDUCT AND WORKPLACE PRACTICES
The Host Organization agrees to comply with the following Code of Conduct and Workplace Practices as a minimum standard governing the implementation of Career Edge’s paid internship programs.
In general, the Host Organization must:
not discriminate in the selection, training, transfer, lay-off, discharge, discipline or treatment of Interns on any ground prohibited by law; and
be committed to observing the provisions of applicable legislation including, but not limited to, legislation respecting human rights and occupational health and safety.
1. INTERNSHIP GUIDELINES
Internships should be both challenging and meaningful, allowing the intern to gain relevant paid work experience and to develop specific career-related skills and knowledge.
2. COACHES/MENTORS AND EVALUATIONS
The Host Organization will provide a Coach/Mentor for the Intern who may or may not be the Intern’s direct supervisor. The Coach/Mentor’s main purpose is to provide support to the Intern and to help the Intern reach goals established by both the Coach/Mentor and Intern at the beginning of the internship.
Regular feedback should be given to the Intern and it is the Coach/Mentor’s responsibility to ensure this feedback takes place. This will occur both informally on an on-going basis and through formal appraisals mid-way through the internship and at the conclusion of the internship. At the commencement of the internship, the Coach/Mentor and/or supervisor should meet with the Intern to identify their joint expectations and the basis on which the Intern will be evaluated.
3. FREEDOM FROM HARASSMENT
Each Intern is entitled to work in an environment that is free from verbal, physical or sexual harassment as defined by the applicable legislation and the Host Organization must make every reasonable effort to ensure that this is the case. The Host Organization will ensure prompt investigation and documentation of all allegations of harassment.
Harassment may occur in a variety of ways and may, in some circumstances, be unintentional. Regardless of intent, such conduct is not acceptable.
Complaints of harassment should be reported to the Intern’s Coach/Mentor and to Career Edge Organization. The confidentiality of the Intern alleging harassment will be maintained, with the exception that the Intern’s name may be disclosed if it is necessary for the purpose of the investigation or for taking of disciplinary action.
Any Intern who is found to have harassed another individual will be subject to disciplinary action including, but not limited to, removal from the program.
4. PERSONAL CONDUCT OF INTERNS
All Interns are expected to conduct themselves in a manner that does not deter from the safe and efficient operation of the Host Organization. As well, all Interns must:
comply with all rules and regulations of the Host Organization;
use materials and equipment in a safe and efficient manner;
ensure that their own welfare and the welfare of others is not jeopardized by the use of drugs or alcohol.
It is a condition of this Code of Conduct and Workplace Practices that the Intern will not disclose any information relating to the private or confidential affairs of a Host Organization to any person other than for the Host Organization’s purposes, and will not, either during the internship or at any time thereafter, use for their own purposes, any information or secrets the Intern may acquire in relation to the business of the Host Organization.
Some Host Organizations have separate non-disclosure/confidentiality and/or intellectual property agreements, which Interns may be required to sign and abide by if requested by the Host Organization. In addition, the Host Organization may at its sole expense require Interns to be bonded, to have a criminal record check or other additional qualifications. Interns must meet the qualifications of the Host Organization to be eligible for the internship. The Host Organization agrees to advise the Intern candidate prior to the acceptance of an internship of any additional requirements for qualification.
5. HEALTH & SAFETY
The health and safety of interns is a shared responsibility of Career Edge, the Host Organization and the Interns. Career Edge Organization will provide Interns with an Intern Health and Safety Handbook which will outline their rights under health and safety legislation, including the right to refuse work that they perceive as dangerous, without fear of reprisal.
Host Organizations are responsible for complying with their applicable health and safety legislation. As such, they will ensure all workplace related health and safety policies for its own employees are applied and appropriately communicated to the Intern and that Interns working on their sites comply with the applicable health and safety legislation.
Interns should understand their rights under health and safety legislation and each Intern should participate in health and safety training provided by the Host Organization. Each Intern will ensure that he or she carefully and fully observes and complies with all safety and health regulations.
Interns should report any health and safety concerns, accidents or occupational illnesses to their supervisor, as well as Career Edge. The Host Organization will ensure timely reporting of any work related injuries or occupational illnesses involving the Intern to Career Edge Organization in order for Career Edge Organization to comply with its reporting requirements under health and safety legislation.
Absences, other than as specified below, will be dealt with according to the policy of the Host Organization. If there is a mandatory time off (e.g., a shut-down), the Intern should be given the option of taking his or her vacation and/or time off without pay. An Intern may request, in writing, a leave of absence without pay if the leave is needed for a good reason and does not interfere with the Host Organization’s reasonable requirements. When an Intern requests a leave due to an emergency, the Host Organization will grant the leave, if possible, even if the Intern did not request it in writing.
Interns will be paid for the occasional sick day and for short-term disabilities for up to five (5) working days by Career Edge; the Host Organization will report such absences to Career Edge Organization. The Intern will provide a doctor’s certificate to the Host Organization for illnesses exceeding three (3) consecutive days. An Intern who is absent without approval for more than three (3) consecutive days or who is repeatedly absent for one or more days must be reported to Career Edge Organization by the Host Organization.
Given reasonable advance notice, the Host Organization agrees to permit the Intern reasonable time off for the purpose of job interviewing during the last month of the internship.
7. COMPENSATION (STIPEND)
Career Edge Organization will compensate the Intern (bi-weekly) for the duration of the internship at the stipend rate stipulated in the Career Edge Employment Contract.
8. HOURS OF WORK
The normal required work shift generally lasts eight (8) hours per day or forty (40) hours per week. This may vary, but normally the Intern's attendance at a Host Organization will not be less than thirty-five (35) or more than the regular hours as set out in applicable provincial legislation (i.e. forty-four (44) hours per week in the Province of Ontario). Should any Intern have a claim to overtime pay under any applicable employment standards statute or regulation, Career Edge Organization will pay such overtime and the Host Organization shall reimburse Career Edge Organization in respect of any such claim.
9. STATUTORY/RELIGIOUS HOLIDAYS
As holidays vary from province to province, the holidays to be observed, as days off with pay, will be based on practices of the Host Organization but, at a minimum, must be in accordance with applicable legislation.
10. VACATIONS WITH PAY
The Intern will be entitled to a vacation in accordance with his or her Employment Contract (generally 2 weeks per year pro-rated over the length of the internship). The scheduling of such time will be with the approval of the Host Organization. Should an Intern have a legitimate claim for vacation pay at the end of the internship as the result of unused vacation, Career Edge Organization will pay the corresponding amount to the Intern and the Host Organization shall reimburse Career Edge Organization for the amount of vacation pay paid to the Intern.
All program interns administered by Career Edge will be covered by the appropriate workers’ compensation agency paid by Career Edge . As well, Career Edge will pay the employer’s share of all applicable payroll taxes. Career Edge will be reimbursed for the equivalent amount of the employer portion of the payroll taxes by the Host Organization.
12. PAYROLL REMITTANCES
Career Edge oversees payroll remittances that are based on accurate and timely information provided by the Host Organization and the Intern. Career Edge reserves the right to make appropriate financial adjustments for errors and/or omissions caused by incomplete, inaccurate or untimely information.
13. LABOUR DISPUTE AND/OR WORK DISRUPTION
In the event of a labour dispute or work disruption, Career Edge and the Host Organization will work together to determine the appropriate course of action to be taken with respect to active and pending internships.
NOTE: Career Edge reserves the right to modify and amend the contents of the Code of Conduct and Workplace Practices from time to time, in whole or in part. Career Edge Organization will provide notification of any such changes.
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