Internship Opportunity

OPEN INTERNSHIPS

Executive Assistant

Organization:
Senior Persons Living Connected
Industry:
Not-for-profit
Number of Positions:
1
Application Deadline:
Aug 19, 2019
Start Date:
Aug 26, 2019
End Date:
Dec 27, 2019
Division:
Location:
Scarborough,ON

Job Description:

Mission Statement:

Understand the aspirations of seniors and respond with innovative supports.

Position Summary:

Responsible to provide administrative support to the Executive Director and Leadership Team.

Principal Responsibilities and Duties:

  • Provides administrative support to the Executive Director and Leadership Team
  • Manages the Executive Director’s calendar, and coordinates with internal and external parties
  • Prepares meeting agendas, and schedules meetings by reserving meeting rooms, inviting participants, arranging room and tech set-up and coordinating details with the meeting Chair
  • Takes meeting minutes, confirms final edits with the meeting Chair, and distributes to participants
  • Completes document edits, formatting and branding
  • Prepares technology and set-ups as needed for meetings
  • Coordinates meeting planning with Chair and presenters
  • Provides administrative support for corporate Governance
  • Plans, coordinates and posts Board meeting packages
  • Maintains Board files in hard copy and soft copy
  • Completes scheduling and correspondence for Board committees
  • Maintains attendance, orientation and professional development records
  • Provides administrative support for projects and special events
  • Provides administrative support for fundraising events
  • Completes tasks to support recruiting and engaging of corporate voting members
  • Provides administrative support related to strategic planning and stakeholder engagement
  • Supports the organization’s goals and objectives
  • Provides back-up support to team members during absence and as required by the supervisor
  • Works safely at all times and ensures the safety of self and others by preventing and reporting hazards
  • Attends meetings, trainings and participates in SPLC activities as required
  • Participates in and contributes to ongoing quality improvement activities as needed
  • Any other reasonable duties that may be assigned from time to time

Disclaimer

This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent. Incumbent may be asked to perform other duties as required

Qualifications:

Education:

  • Post-secondary education in office administration or other related studies

Skills & Experience:       

  • 1 year experience in administrative support;
  • Proficient in Microsoft Office (particularly Word, Excel, PowerPoint), and internet and email platforms;
  • Excellent written  and verbal skills in English and proven ability to develop clear, concise and comprehensive written documents; attention to detail;
  • Strong typing skills, minimum 55 words per minute;
  • Strong interpersonal skills and professional demeanor, relationship management, and multi-tasking and organization skills;
  • Knowledge and ability with office equipment (copier, etc);
  • Ability to quickly learn new tasks and systems;
  • Ability to maintain priorities and meet deadlines in a fast-paced environment, working under pressure and with frequent interruptions;
  • Ability to work both independently, employing sound judgement to set priorities, and work as part of a team;
  • Experience in working in healthcare, social services or housing environment an asset;
  • Second language an asset.

Working Conditions:

  • Regular exposure to computer terminal
  • May be exposed to communicable diseases
  • Frequent work interruptions
  • Required to work occasional evening or weekend hours

Employer Question 1:

No question - Applicants, please type N/A in the text box below when submitting your application.

Employer Question 2:

No question - Applicants, please type N/A in the text box below when submitting your application.

Employer Question 3:

No question - Applicants, please type N/A in the text box below when submitting your application.