Inventory Management Clerk
MONTHLY STIPEND AMOUNTS - GRD/GWD/CAF: $2,346 IQP: $2,652
Job Description
As an Inventory Management Clerk, the incumbent will be responsible for providing a variety of administrative support services and clerical functions for the inventory management section. This involves adding new parts to the IFS system, reviewing catalogue system reports, verifying catalogue data with users as required and preparing standard and specialized reports relating to the activities of the section.
- Processing inventory request forms by inputting data into the TTC IFS Materials Management System. Data input accuracy is essential to this task.
- Reviewing catalogue system reports to verify that the information is properly formatted (i.e. check for duplicate codes, etc.) and liaising with Users/Engineering/Inventory Analysts to resolve discrepancies.
- Utilizing various computer applications and systems to facilitate the compilation of data and the preparation of reports.
- Preparing, maintaining and distributing of monthly inventory and surplus assets reports as required.
- Word processing and compiling routine and confidential correspondence such as, procedures, letters, reports, etc., relating to the work of the section.
- Responding to inquiries from user departments, where appropriate, and directing calls to appropriate personnel.
- Making arrangements for meetings, booking conference rooms, and preparing related meeting agendas; processing and distributing minutes; taking minutes
- Preparing replies to routine correspondence for signature by Inventory Management Personnel as required
- Assisting the Inventory Analysts and Surplus Assets Administrator, as required, by updating and preparing standard and specialized reports including but not limited to those related to various projects
- Preparing IFS production reports on a scheduled basis and updating, distributing and maintaining Inventory Management period reports accordingly.
- Collaboration with Purchasing and Sales group on blanket order add-ons and inventory planning activities
- Regular monitoring, reviewing and updating of supplier blanket renewals from an inventory management standpoint to ensure appropriate parts are included/added to blankets to minimize delays in required incoming material
- Assist Director
- in Departmental goals and objectives breakdown, follow up, tracking and reporting
- in tracking and review of safety statistics and build on new safety initiatives;
- help achieve/maintain compliance with Union CCBA and OHSA, EPA and AODA related TTC requirements and work closely with training teams on these to ensure departmental training
- coordination and updating of internal and external audits pertaining to MM section
- Other reasonable tasks and assignments per work fluctuation and gaps
Mandatory Qualifications
Requires sound understanding and knowledge of business administration and Microsoft Office methodologies and practices.
This knowledge would normally be acquired by obtaining a post-secondary education in business administration or related discipline.
Must have a strong computer aptitude and be proficient in the use of software applications and systems related to the work (including a minimum level of intermediate skills for Microsoft Outlook, Word, Excel and PowerPoint applications). As our ideal candidate you also possess well-developed analytical and problem solving skills along with strong interpersonal, organizational skills. Extremely strong oral and written communication skills are a definite asset.
Other Information
Hours of work: 35 hours per week, Monday - Friday.
Location: Major intersection is at Bathurst and Dupont.