MONTHLY STIPEND AMOUNTS FOR THIS POSITION IS - GRD/GWD: $2,346 IQP: $2,652
Inventory Management Assistant- Projects & Analysis
Job Description
In this position, the incumbent will be responsible for providing a variety of executive support services and administrative functions for the inventory management section. This involves activities on helping material master creation in the IFS system, reviewing catalogue system report and preparing standard and specialized reports relating to the activities of the section.
- Utilizing various computer applications and systems to facilitate the compilation of data and the preparation of reports.
- Preparing, maintaining and distributing of monthly inventory and surplus assets reports as required.
- Word processing and compiling routine and confidential correspondence such as, procedures, letters, reports, etc., relating to the work of the section.
- Processing inventory request forms by inputting data into the TTC IFS Materials Management System. Data input accuracy is essential to this task.
- Reviewing catalogue system reports to verify that the information is properly formatted (i.e. check for duplicate codes, etc.) and liaising with Users/Engineering/Inventory Analysts to resolve discrepancies.
- Making arrangements for meetings, booking conference rooms, and preparing related meeting agendas; processing and distributing minutes; taking minutes
- Help in creating and running preparing standard and specialized reports including but not limited to inventory, WH and stores
- Collaboration with Purchasing and Sales group on blanket order add-ons and inventory planning activities
- Work closely with the Director and Management
- in Departmental goals and objectives breakdown, follow up, tracking and reporting
- in tracking and review of safety statistics and build on new safety initiatives;
- help achieve/maintain compliance with Union CCBA and OHSA, EPA and AODA related TTC requirements and work closely with training teams on these to ensure departmental training
- coordination and updating of internal and external audits pertaining to MM section
- Other reasonable tasks and assignments per work fluctuation and gaps
- Carrying out benchmarking activities with other transit agencies and outside organizations
- Assist in exploratory studies for ideas pertaining to new technologies and better practices for MM
- Work on Pilot reports and analysis etc.
Qualifications
- Requires sound understanding and knowledge of business administration and Microsoft Office methodologies and practices.
- At least a post-secondary education in business administration or related discipline.
- Strong computer aptitude and be proficient in the use of software applications and systems related to the work (all aspects of MS office such as Microsoft Outlook, Word, Excel, PowerPoint applications).
- Experience with Analytical tools such as Crystal reports, power BI, advanced excel etc. would be an asset
- Demonstrable evidence in Project management, multi-tasking and prioritization skills,
- Well-developed analytical and problem solving skills along with strong interpersonal, organizational skills.
- Extremely strong oral and written communication skills are a definite asset.
- Experience in related fields such as Procurement & Supply Chain/Finance would be an asset
Other Information
Hours of work: 35 hours per week, Monday - Friday.
Location: Major intersection is at Bathurst and Dupont. Some travel to other locations in city.