Internship Opportunity


Junior Inventory Analyst/Clerk

Toronto Transit Commission ttc
Number of Positions:
Application Deadline:
Jul 10, 2020
Start Date:
Jul 20, 2020
End Date:
Jul 16, 2021
Inventory Management

Job Description:


*Attention monthly stipend amounts GRD/GWD/CAF: $2,392.92, IQP: $2,705.04*


Guided by a new and ambitious Corporate Plan, the Toronto Transit Commission, North America’s 3rd largest transit system, has embarked on a 5-year journey to transform into a transit system that makes Toronto proud. Our ongoing recruitment efforts are strategically aligned with the TTC’s corporate mission “to provide a reliable, efficient, and integrated bus, streetcar, and subway system that draws its high standards of customer care from our rich traditions of safety, service, and courtesy.”


As a Junior Inventory Analyst/Clerk, you will be responsible for assigned inventory related clerical duties while maintaining an inventory commodity or part of a commodity.


This involves:

  • Forecasting future needs and planning inventory levels by establishing appropriate ordering levels on a part by part, site by site basis.
  • Reviewing and maintaining Inventory Management tools and statistical calculations to meet the business needs of the Materials Management Department.
  • Monitoring inventory performance targets and taking action on backorders, stock outs, days of supply, inventory level settings and obsolescence.
  • Performing and/or participating in inventory audit counts and reporting results.
  • Periodic visits to TTC warehouses to assess part sizing/ordering related concerns while building knowledge base.
  • Reviewing reports to determine validity of requirements and providing advice, recommendations to the end user in resolving materials issues.
  • Participate in various meetings by providing input in material planning.
  • Processing inventory request forms by inputting data into the TTC IFS Materials Management System. Data input accuracy is essential to this task.
  • Reviewing catalogue system reports to verify that the information is properly formatted (i.e. check for duplicate codes, etc.) and liaising with Users/Engineering/Inventory Analysts to resolve discrepancies.
  • Utilizing various computer applications and systems to facilitate the compilation of data and the preparation of reports.
  • Preparing, maintaining and distributing of monthly inventory and surplus assets reports as required .
  • Word processing and compiling routine and confidential correspondence such as, procedures, letters, reports, etc., relating to the work of the section.
  • Responding to telephone inquiries from user departments, where appropriate, and directing calls to appropriate personnel.
  • Making arrangements for meetings, booking conference rooms, and preparing related meeting agendas; processing and distributing minutes; taking minutes
  • Preparing replies to routine correspondence for signature by Inventory Management



Personnel as required

  • Assisting the Inventory Analysts and Surplus Assets Administrator, as required, by updating and preparing standard and specialized reports including but not limited to those related to various projects
  • Preparing IFS production reports on a scheduled basis and updating, distributing and maintaining Inventory Management period reports accordingly.
  • Maintaining Inventory Management statistical dashboard on a regular basis as assigned.
  • Providing follow-up measures on tasks or information requests that are upcoming or past due.
  • Ensure reports have run and are distributed.



Mandatory Qualifications

  • Requires sound understanding and knowledge of business administration and Microsoft Office
  • methodologies and practices.
  • This knowledge would normally be acquired by obtaining a post-secondary education in business
  • administration or related discipline with courses in purchasing or inventory management.
  • Must have a strong computer aptitude and be proficient in the use of software applications and
  • systems related to the work (including a minimum level of intermediate skills for Microsoft
  • Outlook, Word, Excel and PowerPoint applications). As our ideal candidate you also possess a
  • well-developed analytical and problem solving skills along with strong interpersonal,
  • organizational skills. Extremely strong oral and written communication skills are a definite asset..


Other Information

  • Hours of work: 35 hours per week, Monday - Friday.
  • Location: Major intersection is at Bathurst and Dupont.



Employer Question 1:

Are you legally eligible to work in Canada for the entire duration of this internship?

Employer Question 2:

Do you have any relatives currently employed with the TTC? A “relative” is defined as: spouse, common-law and/or same sex-partner, son, daughter, mother, father, brother, sister, uncle, aunt, cousin, and any other in-law or step relative.

Employer Question 3:

Please list the computer systems and/or software that you are proficient in.