Internship Opportunity


Bookkeeper and Database Coordinator

Look Good Feel Better
Number of Positions:
Application Deadline:
Dec 08, 2023
Start Date:
Dec 11, 2023
End Date:
Jun 11, 2024

Job Description:

Job Description for Bookkeeper and Database Coordinator
Location: Toronto, ON, Opportunity for Hybrid
Employment Type: Fulltime
Reports To: Director, Finance and Operations


The Opportunity:
Are you , knowledgeable, detailed and experienced bookkeeper and database coordinator? Interested in 
growing your experience in accounting and database administration? Are you looking to work in a diverse, and 
inclusive environment? Look Good Feel Better is seeking a driven, self-motivated and detailed-oriented 
accounting professional to join our finance and operations team.


Who are we at the core:
Look Good Feel Better is an international program operating in 26 countries, all with the mission of ensuring￾that all people facing all cancers are empowered through knowledge, support and confidence. We do this by 
helping individuals manage the appearance-related effects of cancer and its treatment so they can feel more like 
themselves again. Our Canadian programming, in over 100 hospitals and cancer centres and virtually, provides 
tools and techniques on skin care, loss of brows and lashes, navigating hair alternatives, cosmetic hygiene and 
overall wellness. More than just make-up, LGFB provides a safe place for connectivity and community for those 
facing similar challenges. With the help of over 1200 volunteers and its partners delivering compassionate care 
and expertise, we are advocates for self-care, optimizing mental health and well-being, and empowering the 

Our culture and some of our organizational values:

• We are driven by a culture of inclusivity, accountability, transparency, authenticity, and purpose
• We are proud to be a diverse team with continued commitment to fostering our DEIB capacity reflected 
by our team, our board members, our partners, and the stakeholders we serve and strive to serve
• We value work-life balance through a flexible hybrid remote work model along with an emphasis on 
personal health and wellness through time off and ability to disconnect policies
• Along with competitive salaries within the non-profit sector, we provide competitive health benefits 
coverage and an RRSP matching program (as applicable) 
• We offer a generous paid time off package including vacation days, wellness days and paid company wide
closure over the winter holiday break
• We encourage team connectivity, collaboration, celebration and cultivating mentorship and growth.

Overview of Role:
The bookkeeper and database coordinator will develop a strong working knowledge of the daily operations of 
the organization by supporting accurate financial data and compliance along with maintaining accurate books on 
accounts payable and receivables, donations, and daily financial entries and reconciliations, monthly financial 
reporting, and record payments and adjustments. By ensuring accurate filing systems and electronic files, the bookkeeper will ensure we meet our requirements related to our audit and CRA submissions each year. This 
position will report and work closely with the Director, Finance and Operations.


Bookkeeping (40%)
• Input invoices, and any associated supporting documents including calculating tax rebates
• Accounts receivable, prepare invoices as requested for various events and corporate donations as directed by the Director, Finance and Operations
• Perform regular reconciliations of accounts, including bank, credit card reconciliations statements to receipts for payment as per expenditure guidelines
• Prepares weekly donation reconciliation and prepares the management report
• Prepares monthly cash-flow Maintains vacation schedule for all staff
• Processes and maintains account payable ensuring timeliness and accuracy of information, according to established procedures
• Codes and files financial material
• Support management and external auditor during annual audit

Database Support (40%)
• Assists with data, donor research and special data entry projects as directed
• Supports the Operations team as required for special projects
• Assist with the development and delivery of new initiatives and undertake special projects as required
• Assist with donation entries on both financial system and database (RE NXT)
• Assist in the process of non-routine “white mail” 
• Provide support for development processes by participating in data modeling sessions and advising about database design or used of objects as needed
• Organize and Facilitate the processing of credit card donations on site at events
• Assist with direct mail appeals

Operations (20%)

• Performs other duties as assigned by the Director, Finance and Operations
• Provide back-up to the 1-800 line, responding to inquiries from participants and general public
• Provide back-up with placing shipping orders with warehouse/transportation vendors to ensure timely delivery of workshop kits across the country
• Assist with management of the operations portfolio for the LGFB program from delivery, warehousing, packing and distribution
• Assist with the inventory management of donated and/or purchased ancillary products 
• Assist with inspection of inventory upon receipt of donated product to maintain quality control 
• Abides by relevant legislation including all Ontario Human Rights Codes and Participates in internal and external meetings and committees when needed

Summary of Qualifications
• Degree in accounting/bookkeeping or equivalent
• Minimum of two years’ experience in bookkeeping for a charitable or non-profit organization
• Experience in databases such as Sales Force, Raisers Edge NXT 
• Experience with inventory management consider an asset
• Thorough knowledge and experience in all aspects of bookkeeping and basic accounting principles and practices
• Proficient in the use of QuickBooks, Excel and databases will be consider an asset
• Demonstrated ability to work independently and with a high degree of efficiency and accuracy
• Ability to organize workload to ensure cyclical deadlines will be met and to prioritize multiple tasks in a fast-paced environment
• Excellent organizational and time management skills
• Ability to maintain confidentiality
• Able to establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
• Focuses on organization needs: anticipates, understands and responds to the needs of the organization in a timely manner
• Works cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness
• Makes decisions, assesses situations to determine importance, urgency and risks and make decisions that are timely and in the best interest of the organization
• Sets priorities, develops work schedules and monitors progress toward goals

Considerations to note:

• Valid Class G driver’s license and access to an insured vehicle with an ability to travel within the local region; 
• Detail-orientated, ability to work across teams and meet deadlines
• Working knowledge of Excel & Salesforce and/or Raiser’s Edge

• Ability to work occasional nights and or weekends along with physical labour as required for program, marketing or donor activities or events

Employer Question 1:

Do you require any accommodations for the interviewing and recruitment process?

Employer Question 2:

Are you legally eligible to work in Canada for the entire duration of this internship?

Employer Question 3:

Do you have a valid G license?

Employer Question 4:

Please list the computer systems and/or software that you are proficient in.