Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 98% of our employees are proud to say they work for AbbVie and 96% are proud of how we contribute to the community.
When choosing your career path, choose to be remarkable.
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, in addition to products and services across its Allergan Aesthetics portfolio.
We are presently recruiting for an Administrative Assistant reporting to the Business Excellence Lead and Pricing & Customer Service Lead, Allergan Aesthetics. This position is full-time contract and is based at the Markham head office. As the primary point of contact and main liaison for the two teams, the Administrative Assistant oversees all administrative activities for the two division leads and their teams.
Responsibilities:
- Provide administrative support to the Business Excellence Head, which may include travel arrangements and preparation and submission of expense report through Concur, management of schedule, editing of slide presentations.
- Provide accurate administrative support by composing, and/or editing a variety of documents. This includes confidential correspondence, contracts and proposals
- Assist with compliance monitoring of key SOPs for the organization. This includes validating the appropriate documentation and processes of samples taken throughout the year.
- Facilitate creation of POs, and payment of vendor invoices through the SAP platform. Collaborate closely with Finance, Legal and Compliance for the required documentation
- Organize departmental activities such as: planning meetings, team-building events, cross-functional meetings; collaborate with other stakeholders as necessary
- Assist with the on-boarding requirements for new employees
- Assist in the management and coordination of various projects as needed
- Assist in presentations, reports and analysis that support the business
- Provide administrative support and help with organizational tasks where necessary for the general business.
Skills:
- Excellent grasp of English language (written and verbal);
- Intermediate to advanced working knowledge of the full Microsoft Office Suite; Highly organized with the ability to thrive in a fast-paced environment, manage multiple priorities and work with minimal supervision;
- Friendly and personable with the ability to build positive working relationships with clients, co-workers and internal and external customers;
Minimum Qualifications:
- College diploma with office administrative certificate;
- 5 years of executive /administrative work experience;
- Excellent inter-personal skills and the ability to take initiative
- Previous knowledge of Concur and SRM would be beneficial.
- Good understanding of the Canadian pharmaceutical marketplace is preferred.
- AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.