Job Title: Administrative Assistant
Reporting To: Managing Director and Chief of Staff
Location: Toronto (hybrid). Three days expected in-person
Terms
6-month paid internship, full time (40 hours/week) with a chance of evolving
into a full time continuing role
About Raising The Village
We are Raising The Village, a non-profit international development organization on a
mission to end ultra-poverty in Sub-Saharan Africa. What started as a small start-up inn2012 has become a fast-growing organization with 120+ national staff in Uganda and a team of 10 people in Toronto and New York, working together to lift communities out of ultra-poverty in last-mile villages in Uganda. To date, we have supported more than 650,000 people through our innovative holistic approach. We have achieved this tremendous growth with the help of amazing funders and partners from all around the globe who believe in our model and impact. Find out more about our programs and impact at:
www.raisingthevillage.org.
Role Description
Raising The Village (RTV) is seeking a highly organized and proficient Administrative
Assistant to support the efficient and effective operations of the Toronto office, and provide day-to-day executive support to the Executive team. Your responsibilities will revolve around providing administrative support to ensure smooth day-to-day functioning of the office, supporting any recruitment and onboarding activities for the Toronto office, and providing executive assistance to the CEO, Managing Director Chief of Staff . The ideal candidate will have excellent communication and organizational skills, and the ability to work under pressure while maintaining a high level of professionalism.
Key Responsibilities:
Executive Assistance-60%: Provide direct support to the CEO’s office including:
■ Scheduling meetings and managing calendars
■ Filing expense reports
■ Making travel arrangements for the CEO and CoS
■ Coordinating with with internal and external stakeholders as assigned
■ Organizing files, preparing any briefing notes, and formatting documents
including slide decks
■ Drafting correspondence as required
1 of 2
Office Management & Staff Support - 30%: Provide direct support to the Managing
Director including:
■ Recruitment and onboarding for the Toronto team
■ Perform general administrative tasks such as managing correspondence, rental
contracts and arrangements, and maintaining office supplies and equipment.
■ Coordinate and schedule Toronto team meetings as required.
■ Oversee the organization and cleanliness of the office space.
■ Make travel arrangements
■ Support the management and coordination of shared email accounts
■ Support any projects as assigned involving coordination with the teams.
Other - 10%
■ Draft and edit documents, including memos, presentations, and proposals
■ Coordinate with other departments and external partners as needed
■ Manage and maintain confidential information in a professional manner
■ Input key data into databases and manage the shared online file system
■ Perform other duties as assigned
Requirements
■ Bachelor's degree preferred
■ Demonstrated and progressive experience in an administrative role
■ Experience working in international development or nonprofit will be an
advantage.
■ Excellent communication and interpersonal skills
■ Strong organizational and project management skills
■ Proficiency in Microsoft Office and Google Suite
■ Ability to work independently and as part of a team
■ Flexibility to adapt to changing priorities
■ Discretion and professionalism in handling sensitive information