We are looking for a competent and professional individual with phenomenal organizational and communication skills who is comfortable dealing with people and able to carry out administrative duties with accuracy and speed. If this sounds like you, come join our company.
Who are we?
Since 1997, Biyork Materials Canada Inc. has grown to become a world-class manufacturer of floor covering systems. The company sources and sells globally across four continents. With its global sourcing power and state-of-art manufacturing facilities, the company can customize any flooring solution in large volume based on the client's needs.
By leveraging on our nine manufacturing facilities and R&D Centres in different product lines including solid hardwood, engineer hardwood, laminate flooring, resilient flooring, Biyork has been a top-quality, reliable supplier to some of the largest flooring companies in the world for more than three decades.
In North America, we are still growing aggressively through organic and inorganic strategies casting a wide net of client base including individual retailers, contractors, designers, big-box stores, and real-estate developers.
We are interested in exploring strategic partnership, joint venture, profit-sharing and all other kinds of creative business models, so feel free to reach out to us if you are a builder, designer, architect or investment bank and private equity firm with an existing portfolio in building materials industries, distribution business, and wood/lumber industry.
Are we the right fit?
Let’s start with who we are looking for. Fit is everything for us. We believe in hiring for an individual with a “can-do” attitude and have potential to grow within our team.
Biyork respects every employee and hopes to achieve cultural diversity and employee satisfaction in a collaborative, entrepreneurial environment.
About the Job
To continue to build our team we are seeking a qualified Office Administrative Assistant to join our team and to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly. The position is a full-time role and will provide support for the Accounting, HR and IT departments as well as some corporate support as required.
This is a fantastic opportunity to work in a fast-paced environment where your creativity and talent will have an immediate impact on company productivity and organization.
Responsibilities
- Follow office workflow procedures to ensure maximum efficiency
- Purchase office supplies, maintain and record inventory and do research on deals and new suppliers
- Assist in vendor relationship management (i.e., handle cleaning services contract, negotiate with vendors, etc.)
- Liaise with our IT, Phone and HR companies to handle requests and provide support
- Arrange travel bookings for executives
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist with the onboarding process (i.e., purchase equipment, issue access cards, ERP/email setup, etc.)
- Assist with the employee off-boarding process (i.e., collect assigned equipment, deactivate access card, ERP/email setup, etc.)
- Manage various office admin functions: electronic & hard copy filling, assist company events, research and fill out the forms from different vendors as needed
- Assist with administration of customer rebate program
- Maintain and update contact and equipment list
- Support with other various administrative tasks as assigned
Qualifications
- At least 1 year of experience within a similar role
- Knowledge office management systems and procedures
- Knowledge and experience in IT would be a plus
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multi-task
- Strong attention to detail; Reliable with patience and professionalism
- A team player with high level of dedication
- Ability to work under strict deadlines
- Tech Savvy with proven MS Office skills (MS Excel, Word and PowerPoint) and working knowledge of office equipment
- Administration diploma or equivalent is required
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please inform us in your cover letter. We will review applications as they are received and look forward to hearing from you.