About Access Alliance:
Access Alliance Multicultural Health and Community Services (AAMHCS) aims to provide services and to address system inequities to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. The Centre envisions a future in which Toronto’s diverse communities achieve health with dignity.
AAMHCS’s Language Services is looking for a dynamic and responsive individual with a broad skill base for the Finance and Administrative Assistant position. This role is primarily responsible for all accounts receivable and interpreter compensation processes and for supporting the Language Services team in administrative tasks. The successful candidate will be creative and innovative, and will follow through on tasks and projects in a responsive, adaptable, and personable manner.
RESPONSIBILITIES:
- Oversee and process accounts payable and receivable for Language Services
- Process interpreter encounter forms
- Create and prepare service statements for interpreters. Calculate HST payable as applicable. Generate data for annual T4A statements.
- Prepare Excel spreadsheets for upload to online platform for direct deposit payments to interpreters.
- Maintain/establish a comprehensive and accessible financial filing system, perform routine file backups and financial record archives;
- Generate and maintain client service statement for billing, using multiple applications including QuickBooks
- Manage and ensure data integrity of vendor and customer contact databases
- Post current invoices and include past-due invoices when necessary
- Respond to phone calls and emails and address billing inquiries from both interpreters and clients; escalate to appropriate team member(s) as required.
- Generate reports for clients on a quarterly and as-needed basis.
SKILLS AND QUALIFICATIONS
- Oversee and process accounts payable and receivable for Language Services
- Process interpreter encounter forms
- Create and prepare service statements for interpreters. Calculate HST payable as applicable. Generate data for annual T4A statements.
- Prepare Excel spreadsheets for upload to online platform for direct deposit payments to interpreters.
- Maintain/establish a comprehensive and accessible financial filing system, perform routine file backups and financial record archives;
- Generate and maintain client service statement for billing, using multiple applications including QuickBooks
- Manage and ensure data integrity of vendor and customer contact databases
- Post current invoices and include past-due invoices when necessary
- Respond to phone calls and emails and address billing inquiries from both interpreters and clients; escalate to appropriate team member(s) as required.
- Generate reports for clients on a quarterly and as-needed basis.
SKILLS AND QUALIFICATIONS
- Post-secondary education in related field (community college diploma)
- Minimum 2-3 years’ of related accounting experience, such as general ledger, accounts receivable, accounts payable, budget development, and payroll
- Demonstrated strong computer software skills; MS office applications, MS Excel and MS Access are required
- Experience in QuickBooks and QuickBooks APIs is an asset.
- Excellent at executing administrative and clerical functions independently and efficiently
- Keyboarding accuracy and speed required
- Excellent planning, time management, and organization skills
- Ability to manage, analyze, and interpret financial and statistical data
- Excellent attention to detail required
- Excellent interpersonal skills. Able to work well independently or in a team environment
- Superior multitasking and problem solving skills within a fast-paced environment
- Comfortable performing difficult and responsible clerical work and administrative duties involving use of independent judgment, discretion, and confidentiality
- Demonstrated ability to work effectively in a diverse, team-based environment
- Ability to prioritize work appropriately and work to deadlines
- An eye for details, ability to identify discrepancies, and problem solving skills
- Proficient at making routine arithmetical calculations with speed and accuracy; prioritizing and scheduling workload to ensure completion when faced with deadlines or emergencies
- Knowledge of anti-oppression principles
- Excellent interpersonal skills with clients in a culturally diverse practice population, and with colleagues
- Second language, relevant to catchment area populations, is an asset.