POSITION SUMMARY:
As a member of an interdisciplinary team, the Accounts Payable/Payroll Officer supports the workflow of the finance office, with responsibilities including payroll, other compensation related duties, finance and accounting to meet the strategic and operational goals of Access Alliance. Reporting to the Director, Finance & Operations, or designate, this position works both independently and collaboratively with staff, community partners, and volunteers.
RESPONSIBILITES
Accounts Payable and other Duties:
Processing of payables according to established procedures including invoices and credit cards
Assist in streamlining and improving the A/P process
Support Finance Coordinator with funders’ reporting and funding proposal submission as it relates to accounts payable/payroll
Monthly entry of petty cash expenses to the system and reconciliation
Assist with payroll related budgeting/ forecasting preparation
Assist in annual audit process and complete annual (year-end) reconciliation reports
Reconcile accounts allocated including petty cash to GL monthly
Assist with claims quarterly and other funders reports as required
Back up Payroll/Accounts Payable Specialist during vacation and other absences
HST reconciliation
Other duties in corporate services as required
Payroll:
Process the full cycle of semi-monthly payrolls for salary and hourly employees in a unionized environment in an accurate and timely manner
Administer various payments such as sick pay, retro pays, vacation pays, etc.
Process payments to third parties (group benefits, union dues, RRSP, pension payments)
Administer Group Insurance Plan and HOOPP Pension Plan (benefits management, registration and termination)
Prepare monthly group life summary by department and input to accounting system
Process Semimonthly timecards from all staff and tracking implications for payroll as they arise
Prepare and submit Record of Employments
Ensure monthly and year-end regulatory filings (WSIB, EHT, T4’s) are completed on a timely basis
Respond to inquiries from internal departments and staff regarding payroll matters in a prompt, courteous and professional manner
Coordinate with Human Resources and Operations to ensure proper flow and maintenance of employee data
Other payroll and finance duties as required
Orient new staff to payroll and benefits (incl. HOOPP pension plan)
SKILLS AND QUALIFICATIONS
3-5 years of payroll & accounting experience preferably in non-profit and unionized environment, is required
Advanced MS Office Skills (Word and Excel) is required
Minimum post-secondary accounting/bookkeeping education is required
Experience with QuickBooks Enterprise and QuickBooks Online is strongly preferred
Payroll Compliance Practitioner (PCP) from the CPA (Canadian Payroll Association) is an asset
Familiarity with HRIS and ADP payroll system is preferred
Experienced with Defined Benefit Pension Plan Administration (such as HOOPP) is preferred
ABILITIES
Good interpersonal skills with both clients and co-workers
Good communication skills, both written and verbal
Demonstrated ability to work efficiently as part of a team
Demonstrated knowledge of good customer service principles
Excellent planning and organizational skills with ability to prioritize work appropriately and to meet deadlines
Demonstrated ability to develop and implement multiple administrative systems and policies
Demonstrates a commitment to work from an integrated anti-oppression framework
The ability to proactively identify issues, propose and implement solutions
High attention to details