Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that is committed to and works to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. We do this by facilitating access to services and addressing systemic inequities. The Centre envisions a future in which diverse individuals, families and communities can achieve health with dignity. As a member of an interdisciplinary team, the Human Resources Assistant provides support and work closely with members of HR Department. The individual must have a strong belief in and be able to carry out responsibilities in accordance with the vision, mission and values of Access Alliance Multicultural Health and Community Services. This position works both independently and collaboratively with staff, community partners and clients.
RESPONSIBILITIES:
• Assist in supporting and updating the day-to-day operations of current HR systems
• Responsible for the creation, set up of new employee files as well as maintaining current personnel files
• With supervision of the HR Generalist, prepare job posting, employment offer, contract modification letters and employment letters
• Support the HR Generalist in the Semimonthly Timecard approval process through the HRMIS
• Support the HR Generalist with creating different HR related reports
• Support the HR Generalist and Hiring Managers with candidate screening process
• Support with new employees onboarding, HR orientation and ensure proper documentation on file
• Support with keeping the HRMIS up to date with employee information
• Support with reporting and keeping records of Professional Development requests
• Support the HR Generalist on various HR Projects
• Other duties and responsibilities as assigned by the supervisor
SKILLS AND QUALIFICATIONS:
• Minimum College diploma in a relevant field or a combination of education and relevant work experience is required
• Minimum 2 years of experience in an HR role is required
• Proficiency in MS Office applications, specially Excel, word and outlook is required
• Experience with Recruitment and Candidate Screening is required
• Good interpersonal skills
• Good communication skills, both written and verbal
• Demonstrated ability to work efficiently as part of a team
• Demonstrated knowledge of good customer service principles
• Excellent planning and organizational skills with ability to prioritize work appropriately and to meet deadlines
• Flexibility and ability to adopt to changes
Preferred
• Experience working with a Human Resources Management Information System (HRMIS) is preferred Asset
• Experience Working with ADP HR System is an asset
• Experience dealing with HR Projects is an asset
• Experience working in a Community Health Centre or health care environment in general is an asset