Job Description:

Administrative Assistant – Transit Operator Recruitment

Job Summary

We are looking for an Administrative Assistant to provide exceptional customer service and administrative support for our Transit Operator Recruitment. The ideal candidates will be passionate about providing high quality customer service, have a high attention to detail and are committed to continuous improvement in a fast-paced environment.

Duties and Responsibilities 

• Provide exceptional customer service in responding to Human Resources inquiries received through Transit Operator inbox and/phone in a professional manner.
• Screen candidates on minimum and preferred qualifications.
• Book candidates for testing and interviews
• Maintain candidate’s portfolio and perform file reviews as required.
• Provide administrative support related to Transit Operator Recruitment.
• Provide support on the day of testing by setting candidates up with the test and also resolving any technical issues.
• Perform other duties as assigned

Skills and Qualifications 

• Secondary school graduation required with additional post-secondary courses in Business Administration or Human Resources preferred
• Minimum one year of progressive customer service, administration and/or human resources experience
• Practical experience using an Human Resources Information System is required; experience with SAP would be considered an asset
• Intermediate to Advanced skill level using Microsoft Office suite (Word, Excel, Outlook).
• Strong attention to detail, organizational skills and ability to multi-task and prioritize.
• Ability to work effectively both independently and in a team environment.
• Ability to maintain confidentiality and use good judgment.
• Effective verbal and written communication skills.
• Demonstrated customer service experience; previous experience responding to Human Resources related inquiries is considered an asset
• May require some light lifting of supplies/materials.

Hours of Work: 35 hours per week  
Work Location: Hybrid work until we can get back to the office, which is located at Mississauga Transit

Non-Union/Union: Non Union 

Employer Question 1:

Are you legally eligible to work in Canada for the entire duration of this internship?

Employer Question 2:

Do you have any experience using an Human Resources Information System or experience with SAP? If yes, how many months or years?

Employer Question 3:

What is your proficiency level in MS Office (MS Excel, Word and PowerPoint)? Please specify:

Employer Question 4:

Are you willing to travel to the client's office in Mississauga twice or thrice a week as required? Are you comfortable lifting of light weighted supplies/materials? Please answer both questions: