Job Title: Project Support Intern
Job Summary
The Works Operations and Maintenance (WOM) division is responsible for maintaining the City’s road and stormwater infrastructure, manages the road occupancy permit process, and the acquisition and maintenance of City vehicles and equipment. WOM is currently seeking a Project Support Intern to provide support for business improvement projects.
Responsible to assist the Business Advisor in WOM with responsibilities that support efficient project execution. Support the organization and tracking of project details, prepare and manage project documentation, monitor schedules and follow up with project team members on deliverables. May support in research and benchmarking for projects.
Duties and Responsibilities
Responsible to assist Business Advisor with project coordination
May assist with developing project charters, timelines, research and benchmarking
Assist in maintaining and updating project management tools and documentation
Responsibilities include:
Coordinate and schedule meetings
Prepare meeting agendas, meeting minutes, and other project materials as directed
Follow up on assigned tasks and deliverables with project team
Tracking project progress
Managing SharePoint site and administering access controls
Organizing project inputs, information and documents
Perform other related duties as assigned
Skills and Qualifications
Post-secondary education in Business Administration, Public Administration, Project Coordination or a related field of study
Demonstrated experience with project support and cross-functional teams
Demonstrated experience or knowledge of research and benchmarking methods and tools
Knowledge or understanding of municipal government is an asset
Excellent attention to detail, organizational and follow-up skills are required
Ability to work proactively and independently to address tasks
Demonstrated experience with or proven knowledge of SharePoint
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Effective interpersonal, verbal and written communication skills
Must have the ability to travel to different sites within the City of Mississauga